• Recurring non-adherence to Indian labour laws exposing the company to statutory risks.
• Delayed salary disbursements, leading to dissatisfaction among field associates.
• Inaccurate and fragmented associate data, largely due to a lack of digital tracking or technological integration.

The absence of a reliable system for payroll management and compliance oversight called for immediate intervention through a professional HR outsourcing partner.

TeamLease Intervention: A Tech-Enabled Turnaround:

TeamLease, a leader in HR outsourcing and workforce management, was engaged to stabilise and scale the client’s operations. A comprehensive, technology-driven approach was adopted to streamline processes and ensure full compliance with regulations.

Key Actions Taken:

• Rapid Onboarding at Scale: Onboarded 500+ associates within just 7 days, accurately capturing associate data using digital tools to ensure a centralised record system.
• Automated Payroll Management: Implemented an end-to-end payroll management solution that eliminated processing delays and ensured accurate, timely disbursement of salaries.
• Compliance Monitoring: Introduced automated statutory compliance tracking tools to guarantee complete alignment with Indian labour laws and eliminate prior compliance challenges.
• Ongoing Client Communication: Shared daily progress updates, providing visibility and control throughout the transition.

Measurable Impact:

The impact of TeamLease’s involvement was clear and immediate:

• Achieved 100% statutory compliance, eliminating all risks associated with labor law violations (PF, ESI, Gratuity). Based on industry benchmarks, non-compliance in similar audits can incur penalties of ₹1,00,000–₹3,00,000 per instance. By proactively monitoring all statutory processes, TeamLease helped the client avoid an estimated annual legal and financial exposure of ₹2–3 lakhs.
• TeamLease introduced automated payroll and attendance systems, significantly reducing manual HR workload and improving process efficiency and reduced HR follow-up time on associate and payroll issues: ~125 hours saved per month (based on 15 minutes per associate × 500 associates), 1,500 hours saved annually, ₹5.7 lakhs saved/year, assuming an average HR cost of ₹80,000/month (₹500/hour).
• Digitised attendance tracking across 500+ associates: ~250 hours saved per month (based on 30 minutes per associate), 3,000 hours saved annually and ₹13.4 lakhs saved/year, assuming an average HR cost of ₹80,000/month (₹500/hour).

Total estimated cost savings from payroll process improvements: ₹19.1 lakhs/year

• Workforce strength increased, showing strong growth momentum backed by efficient, end-to-end workforce management solutions.

The success of this engagement underscores the value of leveraging expert HR outsourcing for organisations facing operational inconsistencies, outdated payroll practices, and compliance challenges. By delivering robust end-to-end workforce management solutions, TeamLease has enabled the client to focus on core operations while maintaining adherence to Indian labour laws, achieving workforce stability, and preparing for future expansion.

Satisfied with the exceptional results, the client is eager to expand the partnership further by onboarding more associates through TeamLease, particularly focusing on contract staffing and flexible workforce solutions

Contact us today for your workforce needs!!